Thank you for your participation as a SHARE Washington, D.C. exhibitor. Please see the resources below to help you plan for a successful event.
Quick links:
Booth Details
Each 10’x10’ booth will receive the below items provided in your booth, per exhibitor:
- 8' High Backwall Drape with 3' High Sidewall Drape
- 7” x 44” Cardstock Identification Sign
- 6’ x 30” Skirted Table - White
- 2 Side Chairs
- 1 Wastebasket
- (1) 500-watt Electrical Outlet
FAQs
SHARE has created an overall exhibitor & sponsor General Information & FAQs Document in hopes of finding the answer(s) to your question(s). If you still have additional questions, please contact SHARE Show Management at SHAREshowmgmt@share.org.
SHARE Technology Expo Schedule
Please see the below SHARE Technology Expo (STE) schedule for this event. As a reminder, the STE is located in the Prince George Exhibition Hall B on the Exhibit Hall Level of the Gaylord National Resort & Convention Center. View the Schedule-at-a-Glance and Technical Agenda for the full conference schedule.
MOVE IN
Sunday, February 5
1:00 p.m. – 5:00 p.m. (Targeted Move-in Only)*
*By permission only – please contact SHAREShowMgmt@share.org if you require early move-in.
Monday, February 24
7:00 a.m. - 4:00 p.m.*
*All booths must be show ready by 4:00 p.m. on Monday, January 24.
STE HOURS
Monday, February 24
5:00 p.m. - 7:00 p.m.
Tuesday, February 25
4:30 p.m. - 6:30 p.m.
Wednesday, February 26
11:00 a.m. - 1:00 p.m.
All exhibits must be opened and staffed during the show hours. Exhibitors will be required to exit the Exhibit Hall as soon as the show closes each day.
MOVE OUT
Wednesday, February 26
1:00 p.m. - 6:00 p.m.
All booths must be dismantled by Wednesday, February 26, 2025, by 6:00 p.m.
Important Dates & Deadlines
JANUARY
Discount price deadline for Custom Shepard rentals
Exhibitor Appointed Contractor (EAC) notification to Shepard
First day for Advance Warehouse deliveries (without a surcharge)
Last Day to place Rigging Orders
FEBRUARY
Discount price deadline for standard Shepard orders
Lead Retrieval discounted rate
Last day for Advance Warehouse deliveries (without surcharge)
Last day for Advance Warehouse deliveries
Direct to Show Site Shipping – First Day
Exhibitor Services Manual – Now Live!
We’re excited to announce that this year we’re using the new ExhibitorPro portal from Shepard to streamline exhibitor services and make ordering for your booth easier than ever.
As this is a new process for all of us, we kindly ask for your patience as we work closely with Shepard to ensure a smooth experience. If you have any questions, encounter any issues, or did not receive your login information, please don’t hesitate to reach out to SHAREShowMgmt@share.org or contact Shepard orders@shepardes.com. Additionally, if you placed orders in November or December, they should already be reflected in your profile. If you don’t see them, please let SHAREShowMgmt@share.org or Shepard orders@shepardes.com know so we can assist. Thank you for your understanding and support as we transition to this exciting new system!
Please click here to access the Shepard Exhibitor Services Manual. Shepard is the official decorator of this event, and all other official vendors are listed within this manual. The discount deadline for standard Shepard orders is Monday, February 3.
Please refer to this online manual for all show information such as shipping, booth furnishings, and AV services. Please pay close attention to the Deadline Dates Checklist to ensure timely ordering that will save you money.
*IMPORTANT: Please note that your booth space at SHARE Washington, D.C. is NOT carpeted. Carpet must be purchased for your booth through Shepard, the official decorator. If carpet is not purchased by the opening of the hall on Monday, carpet will be added to your booth package, and you will be invoiced post-event.
Shipping Information
ADVANCE SHIPMENTS ADDRESS:
Exhibiting Co. Name & Booth Number
SHARE
c/o Shepard Exposition Services
7079 Oakland Mills Rd
Columbia, MD 21046
Shipments should arrive between January 24, 2025 and February 17, 2025. All shipments received outside these dates will be subject to a surcharge. Please note that the instructions for shipping in advance differ from those for shipping to show site.
DIRECT SHIPMENTS ADDRESS:
c/o Shepard Exposition Services
Exhibiting Co. Name & Booth Number
SHARE
Gaylord National Resort & Convention Center
701 Waterfront Street
National Harbor, MD 20745
Direct to show site (Gaylord National Resort & Convention Center) shipments will be able to be received beginning on Monday, February 24.
Exhibitor Registration
An email was sent from registration@share.org with specific information to register your staff. As a reminder:
Exhibit Booth Staff Only: As a partner, companies receive (3) complimentary partner badges per 10’x10’ booth space. Attendees with Exhibit Booth Staff Only badges will not be able to attend Technical Sessions. This registration type is only applicable to registered partners.
Additional Booth Staff Passes: Additional booth staff only passes can be purchased for $549 each. Attendees with Exhibit Booth Staff Only badges will not be able to attend Technical Sessions. This registration type is only applicable to registered partners.
Partner – Full Conference Upgrade: As a partner, companies receive (1) upgrade to a full a conference badge at a discounted rate of $2,045 per 10’ x 10’ booth space. This registration type is only applicable to registered partners. Additional Full Conference passes can be purchased at the standard attendee rate.
Contact registration@share.org if you need your registration code(s) re-sent to you.
Invoices
You should have received an email including your invoice from SHARE Accounts Receivable Coordinator – Yesy Garcia (YGarcia@SHARE.org). Please pay close attention to remittance instructions and respond directly to Yesy if you have any questions or concerns about your invoice or payment.
Housing
Click here to access more information about housing. The deadline to reserve a hotel room with the SHARE discounted rate is Friday, January 24, 2025 (or until rooms sell out, whichever occurs first).
IMPORTANT: Please note that the Gaylord National Resort and Convention Center is the only official hotel associated with our event. While hotel resellers and travel bureaus may contact you offering accommodations for your trip, they are not endorsed by or affiliated with the show. SHARE will never call you to confirm your hotel reservation.
Exhibitor Marketing Toolkit
We have created a variety of resources to help you promote your participation at SHARE Washington, D.C. Download the Exhibitor Marketing Toolkit for talking points, an email template you can use to send to customers, and an email signature.
Spread the word on social media: Generate interest in your attendance now by taking advantage of SHARE's active and growing social media communities, as well as your own social networks, to promote your upcoming participation.
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